Roles And Access
Three separate concepts
Section titled “Three separate concepts”Keep these concepts separate:
- account role
- shared-space access
- notebook share link
They overlap, but they are not the same thing.
Account roles
Section titled “Account roles”At a high level:
- admins have broad visibility and management power
- non-admin users need space membership or a share link to see shared work
Shared spaces
Section titled “Shared spaces”Shared spaces are explicit access lists.
If you create one and add nobody else, it is effectively private except for admin-level visibility.
Space access controls who can:
- open the shared space
- edit notebooks in it
- create share links
- manage space access
Share links
Section titled “Share links”Share links are read-only document access.
Use share links when someone needs to review a notebook without being added to the working collaboration surface.
Recommended rule of thumb
Section titled “Recommended rule of thumb”- use shared spaces for active collaboration
- use share links for review and distribution
- use controlled notebooks for frozen, shareable artifacts
For storage, deployment, and trust questions, read Security And Deployment.
